January 2007 Archives

When you open the E-mail Center and click on an email you should see a "from" field in the grey message header area at the top of the message. The from address should show up as a link that you can click on. When you click the link it should open up the "Add Contact" window and fill in the Display Name and E-mail address fields. All you need to do is fill in any additional information that you want for that contact and then click ok. Your new contact should now show up in your address book.

I received this question the other day and it certainly warrants an explanation. The answer is yes and no. When you create an event on your calendar, other people who are subscribed to your calendar will only be able to see whether you are "busy" or not. They will not be able to see the actual event or task data that you have entered into your calendar. These are the default settings and you can change them if you want. When you edit the properties of your personal calendar you can click on the permissions tab to see how the permissions are set on your calendar. The default is to have "Availability" and "Invite" permissions checked for the "Everybody" user. If you wish to lock down your calendar so that no one can see it at all simply uncheck these two options for the "Everybody" user. On the other hand, if you wish to let other people subscribe to your calendar and see the events you have posted (hopefully you have not done this and then posted personal events or tasks!) you can check any of the boxes that correspond to the level of access you want to give out.

If you had set your new email account to be forwarded but noticed that the mail was still in your account don't worry. The problem has been corrected. Simply delete the mail in your account and then all subsequent email should get forwarded and then removed automatically. It is also unnecessary to forward mail to your old account because your old account is already aliased in the new system meaning you will recieve mail addressed to it without having to forward to it.

There has been some confusion about the difference between the "My Email Inbox" channel and the "Email Center". The My Email Inbox channel gives you a preview of the last five messages you have recieved as well as some links directly into the email center. The messages that appear in the email channel can be refreshed by clicking on the Get Mail link within the channel. The Email Center is the actual email application where you can view all of your messages as well as set some additional email options. The Email center can be opened by either clicking on the Email link within the My Email Inbox channel or by clicking on the Email icon at the top of the portal (right next to the calendar icon).

Some of you might be wondering why you're not getting as much email as you used to on the old system. It's probably because we have phased out email functionality for email addresses ending with "@mail.atu.edu". Make sure your "reply to" address does not contain "@mail.atu.edu" and that you have updated the contacts in your address book as well to change any "@mail.atu.edu" addresses to "@atu.edu"